Monday, March 12, 2012

Making an effective PowerPoint presentation

In the current scenario most of the managerial and middle level positions require frequent presentations through Power point to present their projects to higher-ups and colleagues. Being well versed with PowerPoint stand a good chance of going up the career ladder with a surge. 
Here, we provide 5 simple methods to carry out power point presentation.
Method 1
First, know about your audience before designing the PowerPoint presentation. Collect necessary information and datas for your topic, in which, you are going to deliver the speech. Know the exact duration of your speech.
Method 2
It is better to design your presentation, according to the features like when, who, why and how. Record all your information regarding the PowerPoint presentation on a paper. Align your information according to the audience. Add related pictures and video clippings for your speech, in appropriate places. If your speech belongs to marketing area, use A.I.D.A (Attention - Interest - Desire - Action) method.
Prepare your presentation accommodating only ¾ of your allotted time. It is better to take a rehearsal before the stage performance.
If there are several sub-titles in a same topic, it is necessary to explain every sub-title in brief. If not, add important points in your speech according to the situations.
Method 3
When you are going to a presentation, do not forget about your dress. You should be well dressed to attract those sitting in front of you. If you feel nervous before entering the stage, be calm and cool for a while and take a deep breath. After getting relaxed, enter the stage.
You must not merely just read the matter as it is in PowerPoint. Read some salient points and explain it in your own way. Add also some jokes, proverbs and small stories with your speech related to it. Try to uphold a smiling face and ensure to maintain good body language throughout the entire presentation.
Method 4
Avoid looking at same place; do not keep your eyes fixed in the same place, while you are talking. Look straight at your audience and give them chance to speak in-between. Do not forget to ask trivial questions from them. Though you are experienced person in presenting PowerPoint, ensure that everyone understands your speech and above all make it interesting.
Method 5
Before closing your speech, recollect entire compilation and stress your important concept. Make sure to keep your speech within the time limit. Crossing the time limit is not a good sign. Ask your audience, if they have any doubt over the presentation in the last few minutes?
Your last slide should carry the word Thanks. Use question-answer time to explain well. If you do not know the correct answer for any questions, give an assurance to the questioner that you will provide the answer later and separately. Get a feedback from your audience and correct your mistakes next time.

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